your full-time elected representatives
Each Executive shall produce a report in the months of September, November, January, and March to be presented to the Board of Directors detailing their actions over the course of the month.
No Executive shall exercise any power not delegated to them in the Governing Documents without the explicit consent of the Executive Committee or the Board of Directors.
The Executive Committee is responsible for the hiring and removal of all paid Staff, with the exception of any Officer of the Corporation. The authority to appoint Officers is reserved for the Board of Directors.
Reporting any decision made by the Executive Committee on behalf of the Board to the Board of Directors at the next Board Meeting.
Producing records of minutes for each Executive Committee meeting. These minutes shall be kept on file in the Head Office for at least five (5) years, and may be accessed only by the current Board of Directors.
During the month of April as we prepare to transition, the incoming members of the Executive Committee shall be required to sit as ex-officio, non-voting members of the current outgoing Executive Committee.
Notice for meetings shall be delivered by the President via e-mail at least two (2) days prior to the meeting. The President may shorten the notice period to twelve (12) hours if an emergency Meeting of the Executive Committee is required or immediately if all members of the Executive Committee consent to holding a meeting at that time.
The Executive Committee shall meet with the General Manager at least one (1) time per month in order to keep them informed of items that are required for the General Manager to fulfill their duties.
Quorum of the Executive Committee will be met when all four (4) Executives are present or three Executives are present and one of the Executive positions is vacant or the absent Executive has given permission in writing to the Chair of the Committee that a meeting may be held in their absence. If such permission is given, the remaining Executives shall only consider those items that were placed on the agenda for that Executive Committee meeting that had been reviewed by the absent Executive. No other business may be considered.
We believe in empowering our leaders while upholding the checks and balances needed to ensure all our members are treated fairly.
If you need to make a complaint against a member of the executive committee please contact our internal relations committee.